The 21st century office environment is very different from what it was just a couple of decades ago. What was once a myriad of filing cabinets and desks cluttered with piles of paper is now a sleek, high-tech paperless workspace that relies on nothing more than a few compact bits of IT and a network connection to be able to function. gently. Well, at least that’s certainly the case for many modern offices.
Of course, it’s not uncommon for any office these days to have at least a basic IT setup that includes a handful of computers and an Internet connection. But while email and the Internet have undoubtedly revolutionized the way businesses communicate, there will always be a need for more traditional methods of communication such as phones, faxes, and of course, mail.
And while there can be little doubt about the importance of IT in any modern, streamlined office environment, many offices may not always optimize other aspects of their communications so well. For example, countless companies still stick to traditional stamps when organizing their outgoing mail and this can be a time-consuming exercise, especially if a large shipment is required.
Similarly, manually weighing letters and packages and measuring their dimensions to calculate appropriate postal costs is an extremely inefficient way to use valuable business resources. However, as with any time-consuming manual activity in the modern age, there is technology that can substantially improve efficiency within any mail department, regardless of size.
And digital postage machines, for example, are designed precisely for this purpose. As it progresses, the most advanced machines can determine the exact dimensions and weight of each item of mail that passes through it, applying the correct postage cost accordingly.
In addition, there is no need to presort mail into batches of similar size and weight, as the machine can automatically differentiate between mixed items. a franking machine [http://www.pitneybowes.co.uk/] Not only will you save valuable time, but you’ll also save businesses money, since the postal service actually charges less for postage on the mail than for traditional stamps.
In general, therefore, the combination of increased efficiency in handling mail and reduced postal costs means that the initial outlay involved in purchasing a franking machine is negligible, considering what you can save on staff and costs. long-term financial resources. And along with all other aspects of the modern 21st century office, this can only help streamline business at all levels, while also bringing traditional communication into the 21st century.
